GruupMeet’s mobile-optimized web app is designed to assist meeting professionals and event organizers with the management of flawless corporate travel experiences. From collecting guest travel info, and continuously verifying and monitoring all flight data is accurate, to automating personalized attendee pre-event communications, arrival text alerts, tour or event text reminders, and VIP departure notices, GruupMeet enhances attendee experiences.
 
GruupMeet, Inc. is supported by Tech Wildcatters, a nationally ranked accelerator by “Forbes” and “Inc. Magazine,” and by the founding team of one of the world’s largest communications companies. GruupMeet has received numerous industry accolades and honors, including being recognized as one of Dallas’ Hottest Startups in 2016, 2017, and 2018.

Some Leading Brands that Care About Participant Experiences.

Effortlessly Collaborate with all your Event Teams. Online or On-site.

GruupMeet seeks to listen to customer feedback. We always listen and do what's best for our clients and always have, from the start. Today’s event teams and attendees are tired of inefficient mobile app notifications and disruptions. Attendees seek convenient and timely, relevant information without having to change the way they already prefer to communicate before, during, and after your event. We understand and believe that transportation is one of the most important yet challenging aspects of successful meeting management and execution. From the start, our mission has been to streamline the critical logistics and events' communications that impact the experience. GruupMeet focuses on personal and proactive communication and interaction with attendees. One easy document upload and all flights are continuously tracked, transportation can be monitored, and planners can communicate with each other and with attendees instantly. Convenient alerts and notifications keep organizers and guests informed on several types of devices, so no details or people get lost along the way! 
 

Organize Deceivingly Simple, yet Insanely Powerful Logistics.

GruupMeet is not a marketing tool - it's a communications platform to ensure that your client's on-site meeting experiences are smooth and successful. GruupMeet's all-in-one, white-labeled platform manages critical flight tracking and real-time logistics data. GruupMeet’s automation enables event teams to deliver personalized and timely transportation notifications, tour reminders and important service-related communications like departure notices. Based on client success, we recently launched a seamless add-on solution for tours, dining and virtual site inspection ticketing and registration. No need to worry about any resizing or reformatting. No tech skills required. You don't need any HTML knowledge. GruupMeet's mobile-optimized single-page checkout makes it easy to sign-up on all devices. While the tool is working, it's automatically syncing with GruupMeet's logistics and messaging features, so all the critical details are in one simple, convenient, online solution. You'll have more time to focus on executing flawless programs. You’ll also have better events data. We believe that our focus on personalization and ease of use for all parties will help shape and lead the way as our industry continues to evolve. 
 

Stay in Control and Connected 

Flight updates and real-time logistics details in one, beautifully designed system.
  • Planner text alert messaging for on-the-go convenience
  • Collaborating teams or planners need little to no training
  • Easily manage/access multiple programs simultaneously  
  • Export/import data - see "change log" for detailed history 
  • Offers teams with access to better info at their fingertips

Safety Communications, Automated

Automate the critical program emails and communications so attendees have relevant and convenient information. No more PDF airport tip sheets, paper departure notices or inconsistent event communications. Links with a custom or branded domain get up to a 34% higher click-through rate because they are recognized and trusted.
  • Easily customize email banner coloring for each meeting
  • Two-way text messaging is fast for better communication
  • History of sent notifications AND attendee text responses
  • Offer customer support or act from within the application
  • Share live file links to ensure everyone has the latest info
GruupMeet Notifications
Getting Back to Travel: Businesses should consider implementing digital event services solutions to promote safe, innovative practices, while also enabling a positive attendee experience.

Operate Events Without the Hassle

GruupMeet allows you to easily synchronize your event's critical details in one place so everyone always has the best information.
  • Easily edit/update attendee or flight information
  • Cross-references details during manifest upload 
  • Admin planners receive convenient "text alerts"
  • Edits are simultaneously synced  

Bookings Add-on for Tours, Dine-around and Virtual Site Inspection Events

The easiest way to create a great booking and payment solution by yourself. Your entire team will be able to master creating beautiful booking tools for multiple events in minutes. GruupMeet bookings makes it super-simple to create relevant, timely, and customized, white-labeled event registration and payment solutions, fast. No HTML or editors required. Integrates with your existing merchant account or payment solution. Can sync directly with over 120 payment gateways. Multiple payment gateways support business innovation.​
  • Multiple event types/options; No HTML/service required
  • Flat-rate, unlimited events; No participant volume limit
  • Optimized user experience across various device types
  • Automatically resizes, formats, and configures content
  • Syncs with your existing merchant payment processor
  • Financial reporting and event analytics (Excel export)
  • Customized, automated event text message reminder
  • Text reminder includes itinerary and location/staff info
  • Feature video with built-in Vimeo/YouTube integration
GruupMeet Bookings
(Click on image above for larger view)

Integrations?

​Interested in ways GruupMeet can work with your existing event management tools? Contact us and we will help you get clear on the best options to take to achieve your objectives. In some cases, there may be additional ideas we have or solutions worth considering, and we are happy to help you find the best fit for your needs. We're focused on helping to optimize your company’s on-site services experience to help you win more business. We have also partnered with Fuzion by Freeman to help make integrating with your event technology easier. For more information, check out Fuzion by Freeman or contact us.

We're Always on Your Side

GruupMeet joined Tech Wildcatters' nationally ranked B2B accelerator in 2014. This strong network of technology Founders and mentors helps us continue to thrive. Our team’s average tenure is 6.8 years with GruupMeet. Our Head of Engineering has been with GruupMeet practically from the start. This helps us maximize client budgets and effectively and efficiently manage updates and new features. GruupMeet continuously enhances its product features based on our client's feedback. When you are successful, we’re successful too!

A FEW FAQs

You have 10 seconds. Why would I use this?
GruupMeet keeps teams AND attendees connected. You want to work more effectively and efficiently, enhance customer service and eliminate the back-and-forth of managing Excel updates and using email.
Got it, but what’s so great about this tool?
GruupMeet is the tool that brings your entire team together on one platform - allowing you to collaborate and work together no matter where you’re located, or what device you are using. GruupMeet streamlines communications and logistics through managing all your event details in our beautifully designed, intuitive platform.  No downloading or installing required, so attendees don’t have to worry about keeping up with anything.
Why Do you Focus on Event Logistics data?
 Flights data impacts event staffing, communications, vehicle scheduling, hotel check-in and the overall meeting expectation or attendee experience. We focus on travel manifests to eliminate the frustration of re-checking and organizing this critical data.  

MEET OUR LEADERSHIP TEAM

Russell Wyman Jr.
Co-Founder & CEO
Corey Linquist
Board Director
Jay Pandey
Head of Engineering
Jon Rossi
Advisor/Director
Suzy Fulton
General Counsel
“The software is absolutely wonderful. We would sometimes spend hours checking flights. The fact that we can communicate one message to thousands of people at a click of a button is awesome.” ACCESS Destination Services Texas (client since 2015)