GruupMeet’s participant management system simplifies meeting execution and on-site transportation logistics. The GruupMeet solution’s fully mobilized destination management, group check-in and event communication system fills a helpful niche for many corporate and incentive events.

The payment and registration add-on solution, GruupMeet Bookings, eliminates the technical barriers to making, editing, and sharing group tour, dining, or virtual event registration sites.

GruupMeet, Inc. is supported by the world’s only B2B micro-fund, Tech Wildcatters, and by the founding team of one of the world’s largest communications companies.

GruupMeet has received numerous industry accolades and honors, including being recognized as one of Dallas’ Hottest Startups in 2016, 2017, and 2018.

Some Leading Brands that Care About Participant Experiences.

Effortlessly Collaborate with all your Event Teams. Online or On-site.

GruupMeet seeks to listen to customer feedback. We always listen and do what's best for our clients and always have, from the start. Today’s event teams and attendees are tired of inefficient mobile app notifications and disruptions. They seek convenient and timely, relevant information without having to change the way they already prefer to communicate before, during, and after your event. We understand and believe that transportation is one of the most important yet challenging aspects of successful meeting management and on-site execution. From the start, our mission has been to streamline the critical logistics and events' communications that impact the overall experience. GruupMeet focuses on personal and proactive communication and interaction with attendees. One easy document upload and all flights are continuously tracked, transportation can be monitored, and planners can communicate with each other and with participants instantly. Convenient alerts and notifications keep event organizers and guests informed on several types of devices, so no details or people get lost along the way! 
 

Organize Deceivingly Simple, yet Insanely Powerful Logistics.

GruupMeet is not a marketing tool - it's a communications platform to ensure that your client's on-site meeting experiences are smooth and successful. GruupMeet's all-in-one, white-labeled platform manages critical flight tracking and real-time logistics data. GruupMeet’s automation enables event teams to deliver personalized and timely transportation notifications, tour reminders and important service-related communications like departure notices. Based on client success, we recently launched a seamless add-on solution for tours, dining and virtual site inspection ticketing and registration. No need to worry about any resizing or reformatting. No tech skills required. You don't need any HTML knowledge. GruupMeet's mobile-optimized single-page checkout makes it easy to sign-up on all devices. While the tool is working, it's automatically syncing with GruupMeet's logistics and messaging features, so all the critical details are in one simple, convenient, online solution. You'll have more time to focus on executing flawless programs. You’ll also have better events data. We believe that our focus on personalization and ease of use for all parties will help shape and lead the way as our industry continues to evolve. 
 

Stay in Control and Connected 

Flight updates and real-time logistics details in one, beautifully designed system.
  • Planner text alert messaging for on-the-go convenience
  • Collaborating teams or planners need little to no training
  • Easily manage/access multiple programs simultaneously  
  • Export/import data - see "change log" for detailed history 
  • Offers teams with access to better info at their fingertips

Your Communications, Automated

Automate the critical program emails and communications so attendees have relevant and convenient information. No more PDF airport tip sheets, paper departure notices or inconsistent event communications. Links with a custom or branded domain get up to a 34% higher click-through rate because they are recognized and trusted.
  • Easily customize email banner coloring for each meeting
  • Two-way text messaging is fast for better communication
  • History of sent notifications AND attendee text responses
  • Offer customer support or act from within the application
  • Share live file links to ensure everyone has the latest info

Operate Events Without the Hassle

GruupMeet allows you to easily synchronize your event's critical details in one place so everyone always has the best information.
  • Easily edit/update attendee or flight information
  • Cross-references details during manifest upload 
  • Admin planners receive convenient "text alerts"
  • Edits are simultaneously synced  

Bookings Add-on for Tours, Dine-around and Virtual Site Inspection Events

The super-simplified white-labeled solution for tours, dining, and virtual site inspection experiences. Create registration solutions for events with ticket purchasing or free sign-up seamlessly. No HTML or editors required. The solution is designed to help fast-paced teams execute more productive and customized experiences. Integrates with your existing merchant account or payment solution. Can integrate directly with over 120 payment gateways.
  • Automatically resizes, formats and displays your content
  • No event registration themes to create, build or rebuild
  • Syncs with GruupMeet's logistics and messaging features 
  • Export bookings to Excel; Multi-events per each meeting
  • Edit/update events at any time or easily add new events
  • Flat-rate pricing (integrates with your merchant account)​
  • Easy financial reporting and event analytics (Excel export)
GruupMeet Bookings
(Click on image above for larger view)

Integrations?

​Interested in ways GruupMeet can work with your existing event management tools? Contact us and we will help you get clear on the best options to take to achieve your objectives. In some cases, there may be additional ideas we have or solutions worth considering, and we are happy to help you find the best fit for your needs. We're focused on helping to optimize your company’s on-site services experience to help you win more business. We have also partnered with Fuzion by Freeman to help make integrating with your event technology easier. For more information, check out Fuzion by Freeman or contact us.

We're Always on Your Side

GruupMeet joined Tech Wildcatters' nationally ranked B2B accelerator in 2014. This strong network of technology Founders and mentors helps us continue to thrive. Our team’s average tenure is 4.8 years with GruupMeet. Our Head of Engineering has been with GruupMeet practically from the start. This helps us maximize client budgets and effectively and efficiently manage updates and new features. GruupMeet continuously enhances its product features based on our client's feedback. When you are successful, we’re successful too!

A FEW FAQs

You have 10 seconds. Why would I use this?
GruupMeet keeps teams AND attendees connected. You want to work more effectively and efficiently, enhance customer service and eliminate the back-and-forth of managing Excel updates and using email.
Got it, but what’s so great about this tool?
GruupMeet is the tool that brings your entire team together on one platform - allowing you to collaborate and work together no matter where you’re located, or what device you are using. GruupMeet streamlines communications and logistics through managing all your event details in our beautifully designed, intuitive platform.  No downloading or installing required, so attendees don’t have to worry about keeping up with anything.
Why Do you Focus on Event Logistics data?
 Flights data impacts event staffing, communications, vehicle scheduling, hotel check-in and the overall meeting expectation or attendee experience. We focus on travel manifests to eliminate the frustration of re-checking and organizing this critical data.  

MEET OUR LEADERSHIP TEAM

Russell Wyman Jr.
Co-Founder & CEO
Tara Thomas
Chief Client Officer
Jay Pandey
Head of Engineering
Suzy Fulton
General Counsel
“The software is absolutely wonderful. We would sometimes spend hours checking flights. The fact that we can communicate one message to thousands of people at a click of a button is awesome.” ACCESS Destination Services Texas (client since 2015)