GruupMeet is a white-labeled event management hub that streamlines all aspects of your event, from communications and registration to payments and flight logistics. Our solution is designed to help you streamline your workflow and enhance your attendees' experience with proactive and personalized engagement.
 
GruupMeet is backed by Tech Wildcatters, a leading accelerator program, and by the founders of MetroPCS, a former wireless giant. Our team is experienced and loyal, with an average of 9 years working at GruupMeet. We are committed to your success and satisfaction. We have also received several awards and recognition for our innovative and customer-centric approach, including being recognized as one of DFW’s Hottest Startups for three consecutive years.

Top Teams Choose GruupMeet. Trusted by Leading Brands.

Transforms Event Communications. Unifies Attendee Experiences. 

GruupMeet is a platform that simplifies the transportation and communication aspects of event planning and execution. It allows event teams and attendees to stay connected and informed without relying on mobile app notifications that can be disruptive or ignored. GruupMeet enables event organizers to upload flight details, track transportation, and send instant messages to each other and to attendees on multiple devices. It also provides convenient alerts and notifications that are relevant and timely for the event experience. GruupMeet is designed to eliminate manual processes and streamline critical logistics for event planning and execution.
 

Helps Teams Orchestrate an Even Better Attendee Experience.

Unlike flight data services or flight tracking APIs, which are mainly used by developers and integrated with software, GruupMeet uses APIs and its own algorithms, databases, codes, user interfaces and techniques that are designed for use by people - not software. Based on client success, we recently launched a seamless add-on solution for registration and payments for tours and dining. We believe that our focus on personalization and ease of use for all parties will help shape and lead the way as our industry continues to evolve.
 

Safe and Easy Group Travel

Flight info alerts and real-time logistics details in one, beautifully designed system. Alerts include automated 2-way text messaging communications.
  • Planner text alert messaging for on-the-go convenience
  • Collaborating teams or planners need little to no training
  • Easily manage/access multiple programs simultaneously  
  • Export/import data - see "change log" for detailed history 
  • Offers teams with access to better info at their fingertips
  • Verifies data and continuously tracks flights
  • Automatically groups passengers by flight
  • Assigns estimated vehicle “pick-up” times
  • Estimated/actual gate & baggage claim data
  • Supports smooth arrival transfer experiences

Communication Timing is Critical

Improve the way you communicate and support attendees with proactive and personalized engagement. From automatic text messages to ensure each guest is informed and greeted upon arriving at the airport,  text reminders for tours or dining, or personalized departure text message announcements, GruupMeet simplifies communications, registration, payments, and flight logistics.
  • Easily customize email banner coloring for each meeting
  • Two-way text messaging is fast for better communication
  • History of sent notifications AND attendee text responses
  • Offer customer support or act from within the application
  • Share live file links to ensure everyone has the latest info
  • Call-forwarding to keep organizer’s contact info private
  • Easily edit or update the organizer’s call-forwarding info
GruupMeet Notifications
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Operate Events Without the Hassle

Bring each group’s flight data and flight tracking changes, communications, and event registration details under one roof, offering meeting planners a convenient and effective solution to collaborate and provide attendees with elevated support.
  • Easily edit/update attendee or flight information
  • Cross-references details during manifest upload 
  • Admin planners receive convenient "text alerts"
  • Edits are simultaneously synced  

Simplified Tours and Dining Registration

Collaborate with your team and execute group events in real-time, faster. Create, edit, and begin collecting registration and payments with ease in as little as ten minutes. GruupMeet Bookings makes it super-simple to create relevant, timely, and customized, white-labeled event registration and payment solutions, fast. No HTML or editors required. Integrates with your existing merchant account or payment solution. Current built-in options that you can edit and manage on your own include integrations directly with Elavon, Stripe, OmniFund by FortisPay, CyberSource by Visa, QuickBooks, Authorize.net by Visa and PayPal payment gateways.
  • Multi event types/options; No HTML/service required
  • Flat-rate, unlimited events; No participant volume limit
  • Optimized user experience across various device types
  • Automatically resizes, formats, and configures content
  • Ability to easily hide or unhide events and edit content
  • Syncs with a merchant account or payment processor
  • Interface/setup with your existing payment processor
  • Financial reporting and event analytics (Excel export)
  • Customized, automated event text message reminder
  • Text reminder includes itinerary and location/staff info
  • Feature video with built-in Vimeo/YouTube integration

Integrations?

​Interested in ways GruupMeet can work with your existing event management tools? Contact us and we will help you get clear on the best options to take to achieve your objectives. In some cases, there may be additional ideas we have or solutions worth considering, and we are happy to help you find the best fit for your needs. We're focused on helping to optimize your company’s face-to-face meeting and event services experience to help you win more business.  To learn more, contact us.

We're Always on Your Side

We are proud to be part of Tech Wildcatters, a leading B2B accelerator that has supported us since 2014. As a member of this network, we benefit from the expertise and guidance of experienced technology Founders and mentors. Our team is loyal and committed to GruupMeet, with an average tenure of 9 years. Our Head of Engineering has been with us for almost a decade, ensuring high-quality and consistent delivery of our services. We value our client's feedback and use it to improve our product features regularly. Our goal is to help you achieve your objectives and grow your business with GruupMeet.

A FEW FAQs

You have 10 seconds. Why would I use this?
GruupMeet keeps teams AND attendees connected. You want to work more effectively and efficiently, enhance customer service and eliminate the back-and-forth of managing Excel updates and using email.
Got it, but what’s so great about this tool?
GruupMeet is the tool that brings your entire team together on one platform - allowing you to collaborate and work together no matter where you’re located, or what device you are using. GruupMeet streamlines communications and logistics through managing all your event details in our beautifully designed, intuitive platform.  No downloading or installing required, so attendees don’t have to worry about keeping up with anything.
Why Do you Focus on Event Logistics data?
 Flights data impacts event staffing, communications, vehicle scheduling, hotel check-in and the overall meeting expectation or attendee experience. We focus on travel manifests to eliminate the frustration of re-checking and organizing this critical data.  

MEET OUR LEADERSHIP TEAM

Russell Wyman Jr.
Co-Founder & CEO
Corey Linquist
Investor/Advisor
Jay Pandey
Chief Engineer
Jon Rossi
Director/Advisor
“The software is absolutely wonderful. We would sometimes spend hours checking flights. The fact that we can communicate one message to thousands of people at a click of a button is awesome.” Access (client since 2015)