At GruupMeet, we believe that successful meetings and incentive experiences hinge on simple, effective and smart communications. GruupMeet helps keep fast-paced planning teams AND attendees connected. Using GruupMeet’s dashboards, teams benefit from live updates, centralized data, and automated 2-way text messaging.

GruupMeet, Inc. is supported by the world’s only B2B micro-fund, Tech Wildcatters, and by entrepreneurs who founded one of the world’s largest communications companies.
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GruupMeet has received numerous industry accolades and honors, including being recognized as one of Dallas’ Hottest Startups in 2016, 2017 and 2018.

Some of the industry's leading brands rely on GruupMeet.

Customers

Effortlessly collaborate with all your event organizing teams.

GruupMeet seeks to listen to customer feedback. We always listen and do what's best for our clients and always have, from the start. Today’s event teams and attendees are tired of inefficient mobile app notifications and disruptions. They seek convenience and timely, relevant information without having to change the way they already prefer to communicate before, during, and after your event. We understand and believe that transportation is one of the most important yet challenging aspects of successful meeting management and on-site execution. From the start, our mission has been to streamline the critical logistics and events communications that impact the overall experience. GruupMeet focuses on personal and proactive communication and interaction with attendees. One easy document upload and all flights are continuously tracked, transportation can be monitored, and planners can communicate with each other and with participants instantly. Convenient alerts and notifications keep event organizers and guests informed on several types of devices, so no details or people get lost along the way! 
 

Organize deceivingly simple, yet insanely powerful logistics.

GruupMeet is not a marketing tool - it's a communications platform to ensure that your client's on-site meeting experiences are smooth and successful. GruupMeet's all-in-one, white-labeled platform manages critical flight tracking and real-time logistics data. GruupMeet’s automation enables event teams to deliver personalized and timely transportation notifications, tour reminders and important service-related communications like departure notices. Based on client success, we recently launched a seamless add-on solution for tour and dine-around ticketing and registration. No need to worry about any resizing or reformatting. No tech skills required. You don't need any HTML knowledge. GruupMeet's mobile-optimized single-page checkout makes it easy to sign-up on all devices. While the tool is working, it's automatically syncing with GruupMeet's logistics and messaging features, so all the critical details are in one simple, convenient, online solution. You'll have more time to focus on executing flawless programs. You’ll also have better events data. We believe that our focus on personalization and ease of use for all parties will help shape and lead the way as our industry continues to evolve. 
 

Stay in control and connected 

Flight updates and real-time logistics details in one, beautifully designed system. Planner text alert messaging for on-the-go convenience.
  • Collaborating teams or planners need little to no training
  • Easily manage/access multiple programs simultaneously  
  • Export/import data - see "change log" for detailed history 
  • Offers teams with access to better info at their fingertips

Your communications, automated

Automate the critical program emails and communications so attendees have relevant and convenient information. No more PDF airport tip sheets, paper departure notices or inconsistent program communications.
  • Easily customize email banner coloring for each meeting
  • Two-way text messaging is fast for better communication
  • History of all sent notifications AND attendee responses
  • Offer customer support or act from within the application
  • Share live file links to ensure everyone has the latest info

Operate Events without the Hassle

GruupMeet allows you to easily synchronize your event's critical details in one place so everyone always has the best information.
  • Easily edit/update attendee or flight information
  • Cross references details during manifest upload 
  • Admin planners receive convenient "text alerts"
  • Edits are simultaneously synced  

Bookings add-on for Tours, Activities, Events

The super-simplified white-labeled solution for tours, activities, and dining. Create registration solutions for events with ticket purchasing or free sign-up seamlessly. No HTML or editors required. The tool is designed to help fast-paced teams execute more productive and customized experiences. Integrates directly with over 120 payment gateways.
  • Automatically resizes, formats and displays your content
  • NO event registration themes to create, build or rebuild. 
  • Syncs with GruupMeet's logistics and messaging features 
  • Export bookings to Excel; Multi-events per each meeting
  • Edit/update events at any time or easily add new events
  • Flat-rate pricing (integrates with your merchant account)​
  • Easy financial reporting and event analytics (Excel export)
GruupMeet Bookings
(Click on image above for larger view)

Integrations?

​Interested in ways GruupMeet can work with your existing event management tools? Contact us and we will help you get clear on the best options to take to achieve your objectives. In some cases, there may be additional ideas we have or solutions worth considering, and we are happy to help you find the best fit for your needs. We're focused on helping to optimize your company’s on-site services experience to help you win more business. We have also partnered with Fuzion by Freeman to help make integrating with your event technology easier. For more information, check out Fuzion by Freeman or contact us.

We're always on your side

GruupMeet joined Tech Wildcatters' nationally-ranked B2B accelerator in 2014. This strong network of technology Founders and mentors helps us continue to thrive. Our team’s average tenure is 4+ years with GruupMeet. Our Director of Engineering has been with GruupMeet practically from the start... This helps us maximize client budgets and effectively and efficiently manage updates and new features. GruupMeet continuously enhances its product features based on our client's feedback. When you are successful, we’re successful too!

A FEW FAQ

You have 10 seconds. Why would I use this?
GruupMeet keeps teams AND attendees connected. You want to work more effectively and efficiently, enhance customer service and eliminate the back-and-forth of managing Excel updates and using email.
Got it, but what’s so great about this tool?
GruupMeet is the tool that brings your entire team together on one platform - allowing you to collaborate and work together no matter where you’re located, or what device you are using. GruupMeet streamlines communications and logistics through managing all your event details in our beautifully designed, intuitive platform.  No downloading or installing required, so attendees don’t have to worry about keeping up with anything.
Why Do you Focus on Event Logistics data?
 Flights data impacts event staffing, communications, vehicle scheduling, hotel check-in and the overall meeting expectation or attendee experience. We focus on travel manifests to eliminate the frustration of re-checking and organizing this critical data.  

EXECUTIVE TEAM

Russell Wyman Jr., CEO, Board of Directors – Russell Wyman continually pursues opportunities to build himself as an event services expert. Through exceptional entrepreneurial and leadership skills, he attracts new customers and keeps them. He began his event services career in 2006 as a summer intern for a Destination Management Company (DMC), and his attraction to the industry was undeniable. Russell's Dallas/Fort Worth destination management sales experience helped inspire the creation of GruupMeet.

Russell founded GruupMeet, Inc, in 2014 with a goal of streamlining the critical logistics and events communications that impact the strategic meeting experience. Russell is known for initiating the “Participant Management System”  and “Logistics” technology spaces in the M.I.C.E. industry. Russell has supported some of the world’s most innovative brands with event services and event tech solutions for over 12 years.

Under his direction, the company received support from Tech Wildcatters, a nationally ranked accelerator by Forbes and Inc. Magazine to fortify its product design and architecture. He also secured “Series A” equity fundraising among MetroPCS’ founders to further GruupMeet’s development and headway. GruupMeet has received numerous industry accolades and honors, including being recognized as one of Dallas’ Hottest Startups in  2016, 2017 and 2018.
Jay P. Pandey, Head of Engineering – Jay Pandey joined GruupMeet, Inc. in 2014 as Software Developer. As one of the company’s first employees, Jay has supported GruupMeet’s architecture and product development from the start. Recently, Jay was promoted to Head of Engineering. In this role, he presides over the entire Front-end and Back-end development teams, reporting directly to the Chief Executive Officer.
 
Jay helps drive the vision, design, strategy, and implementation of integrated web systems in order to support the business and to ensure customer success. Jay is responsible for feature deployment, maintaining the strength of the business’s core platform and its stability, and the overall quality of the business’s web app and mobile-optimized software architecture.
 
At GruupMeet, we expect our Engineering team to contribute more than just code, and Jay continuously demonstrates leadership and a high level of commitment to customer success and product innovation. 
 ​“The software is absolutely wonderful... We would sometimes spend hours checking flights. The fact that we can communicate one message to thousands of people at a click of a button is awesome.” - ACCESS Destination Services Texas (client since 2015)