After living and breathing corporate event planning and incentive travel for over 15 years, we understand the challenges you face. GruupMeet continues to adapt and lead the way based on unique insights we have gained from our industry knowledge, along with feedback from collaborating closely with clients.

​GruupMeet's white-labeled event management hub simplifies communications, registration, payments, and flight logistics. GruupMeet, Inc. is supported by Tech Wildcatters, a nationally ranked accelerator by “Forbes” and “Inc. Magazine,” and by founders of MetroPCS, previously one of the nation’s fifth largest telecommunications networks. GruupMeet has received numerous industry accolades and honors, including being recognized as one of Dallas’ Hottest Startups for three consecutive years.

Top Teams Choose GruupMeet. Trusted by Leading Brands.

Transforms Event Communications. Unifies Attendee Experiences. 

GruupMeet seeks to listen to customer feedback. We always listen and do what's best for our clients and always have, from the start. Today’s event teams and attendees are tired of inefficient mobile app notifications and disruptions. Attendees seek convenient and timely, relevant information without having to change the way they already prefer to communicate before, during, and after your event. We believe that transportation is one of the most important yet challenging aspects of successful meeting management and execution – our platform eliminates tedious and manual processes involved in keeping constantly changing, critical components in transportation planning up-to-date, continuously. We are on a mission to streamline the critical logistics and events' communications that impact the experience. GruupMeet focuses on personal and proactive communication and interaction with attendees. One easy document upload and all flights are continuously tracked, transportation can be monitored, and planners can communicate with each other and with attendees instantly. Convenient alerts and notifications keep organizers and guests informed on several types of devices, so no details or people get lost along the way. 
 

Helps Teams Orchestrate an Even Better Attendee Experience.

Unlike flight data services or flight tracking APIs, which are often used by developers and integrated with software, GruupMeet employs APIs and proprietary algorithms, databases, codes, user interfaces and techniques that are designed for use by people - not software. GruupMeet's event management platform efficiently leverages and manages data from APIs, along with valuable real-time info and automated event communications to ensure our solution works effortlessly for event teams and helps enhance the on-site experience for attendees. GruupMeet’s automation enables event teams to deliver personalized and timely transportation notifications, tour reminders and important service-related communications like departure announcements. Based on client success, we recently launched a seamless add-on solution for registration and payments for tours and dining. We believe that our focus on personalization and ease of use for all parties will help shape and lead the way as our industry continues to evolve.
 

Safe and Easy Group Travel

Flight info alerts and real-time logistics details in one, beautifully designed system. Alerts include automated 2-way text messaging communications.
  • Planner text alert messaging for on-the-go convenience
  • Collaborating teams or planners need little to no training
  • Easily manage/access multiple programs simultaneously  
  • Export/import data - see "change log" for detailed history 
  • Offers teams with access to better info at their fingertips
  • Verifies data and continuously tracks flights
  • Automatically groups passengers by flight
  • Assigns estimated vehicle “pick-up” times
  • Estimated/actual gate & baggage claim data
  • Supports smooth arrival transfer experiences

Communication Timing is Critical

Improve the way you communicate and support attendees with proactive and personalized engagement. From automatic text messages to ensure each guest is informed and greeted upon arriving at the airport,  text reminders for tours or dining, or personalized departure text message announcements, GruupMeet simplifies communications, registration, payments, and flight logistics.
  • Easily customize email banner coloring for each meeting
  • Two-way text messaging is fast for better communication
  • History of sent notifications AND attendee text responses
  • Offer customer support or act from within the application
  • Share live file links to ensure everyone has the latest info
  • Call-forwarding to keep organizer’s contact info private
  • Easily edit or update the organizer’s call-forwarding info
GruupMeet Notifications
This image includes the use of iMessage features on iPhone. iMessage and iPhone are a registered trademark of Apple Inc. Apple is not a participant or sponsor of this promotion.

Operate Events Without the Hassle

Bring each group’s flight data and flight tracking changes, communications, and event registration details under one roof, offering meeting planners a convenient and effective solution to collaborate and provide attendees with elevated support.
  • Easily edit/update attendee or flight information
  • Cross-references details during manifest upload 
  • Admin planners receive convenient "text alerts"
  • Edits are simultaneously synced  

Simplified Tours and Dining Registration

Collaborate with your team and execute group events in real-time, faster. Create, edit, and begin collecting registration and payments with ease in as little as ten minutes. GruupMeet bookings makes it super-simple to create relevant, timely, and customized, white-labeled event registration and payment solutions, fast. No HTML or editors required. Integrates with your existing merchant account or payment solution. Current built-in options that you can edit and manage on your own include integrations directly with Stripe, Omni Fund, CyberSource, Authorize.net and PayPal payment gateways.
  • Multi event types/options; No HTML/service required
  • Flat-rate, unlimited events; No participant volume limit
  • Optimized user experience across various device types
  • Automatically resizes, formats, and configures content
  • Ability to easily hide or unhide events and edit content
  • Syncs with a merchant account or payment processor
  • Interface/setup with your existing payment processor
  • Financial reporting and event analytics (Excel export)
  • Customized, automated event text message reminder
  • Text reminder includes itinerary and location/staff info
  • Feature video with built-in Vimeo/YouTube integration
GruupMeet Bookings
(Click on image above to see sample booking site)

Integrations?

​Interested in ways GruupMeet can work with your existing event management tools? Contact us and we will help you get clear on the best options to take to achieve your objectives. In some cases, there may be additional ideas we have or solutions worth considering, and we are happy to help you find the best fit for your needs. We're focused on helping to optimize your company’s face-to-face meeting and event services experience to help you win more business.  To learn more, contact us.

We're Always on Your Side

GruupMeet joined Tech Wildcatters' nationally ranked B2B accelerator in 2014. This strong network of technology Founders and mentors helps us continue to thrive. Our team’s average tenure is 8.5 years with GruupMeet. Our Head of Engineering has been with GruupMeet practically from the start. This helps us maximize client budgets and effectively and efficiently manage updates and new features. GruupMeet continuously enhances its product features based on our client's feedback. When you are successful, we’re successful too.

A FEW FAQs

You have 10 seconds. Why would I use this?
GruupMeet keeps teams AND attendees connected. You want to work more effectively and efficiently, enhance customer service and eliminate the back-and-forth of managing Excel updates and using email.
Got it, but what’s so great about this tool?
GruupMeet is the tool that brings your entire team together on one platform - allowing you to collaborate and work together no matter where you’re located, or what device you are using. GruupMeet streamlines communications and logistics through managing all your event details in our beautifully designed, intuitive platform.  No downloading or installing required, so attendees don’t have to worry about keeping up with anything.
Why Do you Focus on Event Logistics data?
 Flights data impacts event staffing, communications, vehicle scheduling, hotel check-in and the overall meeting expectation or attendee experience. We focus on travel manifests to eliminate the frustration of re-checking and organizing this critical data.  

MEET OUR LEADERSHIP TEAM

Russell Wyman Jr.
Co-Founder & CEO
Corey Linquist
Board Director
Jay Pandey
Head, Engineering
Jon Rossi
Advisor/Director
Suzy Fulton
General Counsel
“The software is absolutely wonderful. We would sometimes spend hours checking flights. The fact that we can communicate one message to thousands of people at a click of a button is awesome.” ACCESS (client since 2015)